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Yachting
08.08.2023

How to plan and book a yacht charter

What you need to know for planning and booking a yacht charter

Planning and booking a yacht charter is an exciting process that involves several key steps to ensure a truly unforgettable and bespoke vacation experience. Let’s delve into the procedure:

Start Early and Determine Your Budget

Planning well in advance allows you to customize your trip to the finest detail. Decide on your budget, which will guide the rest of your charter planning process such as the type of yacht, the duration of the charter, the destinations you can visit, and the activities you can indulge in. Be mindful of potential costs including the charter fee, Advance Provisioning Allowance (APA), crew gratuity, and any travel expenses.

Choose the type of the  Yacht

With a wide variety of luxury charter yachts available, your choice will be influenced by the type of charter experience you’re looking for, the activities you wish to partake in, and the number of guests who’ll be joining you. Whether you prefer the raw beauty of a sailing yacht, the opulence of a motor yacht, or the adventure of an expedition yacht, there are countless options at your disposal. Consider factors such as the yacht’s amenities, number of staterooms, and onboard equipment to suit your needs.

Contact a Charter Broker

A charter broker is a key player in your yacht booking process. They handle the nitty-gritty, including contract negotiations, cost management, menu options, and more. Their fees are covered by the yacht’s owner, making this service essentially free for you. Provide them with clear details about your charter preferences, destination choices, and potential yachts of interest. You can learn more about how to select a suitable broker from our guide on Finding a Yacht Charter Broker.

Decide on Your Destination and Plan Your Itinerary

From the glamourous coastlines of the Western Mediterranean to the pristine beaches of the Caribbean, the world is your oyster. Discuss your preferences with your charter broker, who can provide experienced suggestions to help shape your dream itinerary.

Complete the Preferences Form

After confirming your charter, you’ll receive a preference form. This detailed form covers everything from travel reservations and dietary requirements to the guest list and any medical issues. It’s crucial in ensuring your charter and crew are well-prepared to cater to your specific needs.

Understand the Charter Agreement

Your broker will compile a Charter Agreement detailing the specifics of your charter, such as the yacht, dates, destinations, and costs. The commonly used MYBA Charter Agreement operates under the Western Mediterranean Terms (WMT), but there are others, such as the SEMT (Standard Eastern Mediterranean Terms) and the Caribbean Terms. Read our detailed guide on Understanding Charter Contracts to familiarize yourself with these terms.

Advance Provisioning Allowance (APA)

The APA is typically an additional 20-30% of the charter fee, designed to cover the costs of fuel, food, and other provisions like special equipment or berth reservations. Your charter broker can provide more detailed information on what is included in the APA.

Final Payment

The remaining balance of the charter fee and the APA is typically due between one month to one week before your charter begins.

Pack Accordingly

Depending on your destination’s climate and the activities planned, pack your clothes and essentials. Generally, casual and comfortable clothing suits most charters. Don’t forget to pack sunglasses, sunscreen, swimwear, and any necessary medications.

Arrive and Enjoy !

Once everything is planned and booked, all that’s left is to arrive at your designated meeting point and immerse yourself in the lavish and personalized yacht charter experience.

Through this entire process, an experienced yacht charter broker like us at Emperio will guide you, ensuring that your first charter experience is unforgettable, seamless, and customized to your exact needs. Enjoy your charter!

Contact us now to plan your dream yacht charter!